The platform

How your study is built

One platform, two services, nothing hidden.

Connect payroll, GL and engineering systems or upload exports. Every figure is tied to its source and tested against the statute before R&D experts finalize the study.

We typically reply within one business day.

The client portal’s deliverables list: each issued document marked current, with a plain-English line on whether it is filed with the return or kept with your records, and a download button.
  1. Callout 1: Every issued document, marked current or superseded
  2. Callout 2: A plain line on whether it is filed with the return or kept with your records
Your documents, as the client portal shows them. Synthetic study data.
What you see

Your client portal

One portal for both studies. You see where your study stands, what is still needed, and what has been issued to you, all the way through.

Sign in to the Client Portal

R&D credit study

  • Upload payroll, general-ledger, and project data
  • Answer technical interviews and review your narratives
  • Download your study report, filing packet and Form 6765 package
  • See exactly where your study stands and what we need next

Cost segregation study

  • Describe the property in a short profile
  • Upload the closing statement, cost records and drawings you have
  • Take photos from a guided shot list
  • Sign the representation letter, then download your study report

Your tax preparer and your leadership read the same file from the same place. See what each of them receives. Not a client yet? Start with a free assessment.

The engine

The engine’s five stages, each accountable to the last

Data flows one way, from source systems to a finalized study, and every stage must clear before the next begins.

Where the software says no

  • At intake. Required facts are collected as structured fields, not free text an analyst has to interpret later.

  • At submission. A component that cannot answer all four parts of the test cannot be submitted as qualified.

  • Before finalization. The credit will not finalize while substantiation behind any included component is incomplete.

The portal collects employee duties and roles, component types, alternatives evaluated, supply, computer and contract screens, and trade-or-business facts as structured records, which is what makes the three gates above enforceable at all.

  1. Step 1: Collect

    Payroll, general ledger, and engineering evidence flow in through secure connectors or uploads - organized automatically. Gate: Nothing advances until every amount traces back to a source you can point at.

  2. Step 2: Substantiate

    Every business component is documented against the §41 tests before a dollar is counted - the platform enforces it. Gate: A component with an incomplete §41 record contributes no QRE.

  3. Step 3: Compute

    QREs, both credit methods, state credits, and your §174A position - computed from one substantiated base. Gate: Both methods are computed before either one is recommended.

  4. Step 4: Challenge

    An independent AI examiner red-teams the study; a second model family runs compliance QC; humans resolve disagreements. Gate: Disagreement routes to people. The platform abstains rather than guesses.

  5. Step 5: Deliver

    R&D experts review and finalize. You receive the study and filing-ready forms; the organized audit file stays with your Ricerca team. Gate: No study issues without an expert sign-off on complete substantiation.

These are the software’s stages. The study itself runs in six phases, and each one asks something specific of your team: how a study runs, end to end.

What our reviewers see

Your Ricerca team’s workbench

The screens your study is reviewed on, cropped to the part that carries each claim. Synthetic study data throughout.

  1. Blocking checks, section by section

    The review workbench partitions every check by status: what blocks issuing, what has to be answered, what passes. A study will not finalize while a blocker is open, and each determination cites the authority it rests on.

    • All eight §41(d)(4) exclusion screens, applied up front
    • Funded research and rights-and-risk analysis on contract work
    The review workbench: a banner counting the checks that block finalization, the section rail with open items, and the scope determination with its statutory citations.
    1. Callout 1: Checks that block finalization, counted across the study
    2. Callout 2: Each determination cites the statute and regulations it rests on
    Synthetic study data.
  2. Wages allocated person by person

    Every person in the claim carries their own qualified percentage, the basis recorded for it, and the wage figure that follows, so the wage line of the workpaper is a sum of decisions, not an estimate applied to a department.

    Rows of a wage allocation grid: each employee with a qualified percentage, the basis recorded for it, the qualified wage figure, and an open determination.
    Synthetic study data.
  3. Delivery in three enforced steps

    Three steps in a fixed order: the final document is generated, the study is locked, then it is issued to you. The server enforces the order rather than a person remembering it, and nothing runs while a pre-issuance check is open.

    The three delivery steps on a finalized study: generate as final, finalize and lock, issue to the client, each marked done.
    Synthetic study data.

The rules behind each screen are written up in the guide: the four-part test applied per component, which costs become qualified research expenses (including the statutory contract-research percentages), and what documentation an examiner actually asks to see.

One base

One substantiated QRE set

Every layer of benefit is computed from the same qualified expenses, screened against the same statutory tests. Build the base once and the benefits stop contradicting each other.

The federal §41 credit, your state credits, the §41(h) payroll offset and your §174A position all read from this chain. If a figure cannot be traced back along it, it does not go in the study.

  1. Source systems: Payroll and HRIS; Ledger and engineering tickets.
  2. Evidence: Time and cost records; Contemporaneous project records.
  3. Component narratives: One per business component; Four-part test applied to each.
  4. QRE workpapers: By category and by employee; Tied to the ledger accounts.
  5. Form 6765 lines: Section A or B, and Section G; Each line tied to a workpaper.
  6. Audit-defense binder: Indexed exhibits per component; Provenance for every figure.
  7. Every number traces back to a source row
Illustrative structure of the substantiation chain behind a study. What a given engagement can evidence depends on the records it actually has.

Inside the engine

Diagram: intake, statutory tests, computation, and expert final call, producing the federal §41 credit, state R&D credits, the §174A deduction, and the payroll tax offset INTAKE STATUTORY TESTS COMPUTATION EXPERT FINAL CALL Federal §41 credit State R&D credits §174A deduction Payroll tax offset
Every layer

Every layer of benefit, from one base

Once the facts are in, the platform computes the full stack, so nothing is left behind and nothing double-counts.

Both methods, compared
The Regular Credit and the Alternative Simplified Credit are both computed so you can see the stronger result - with the §280C reduced-credit election considered in context.
§41(f) controlled groups
Related entities are aggregated as a single taxpayer, the group credit is allocated across members on QRE share, and a standalone controlled-group statement documents the determination.
Payroll-tax offset for startups
Qualified small businesses can elect under §41(h) to apply up to $500,000 per year of the credit against payroll taxes - computed and carried onto Form 8974.
State credits, same base
State R&D credits are computed from the same substantiated QRE base, with each state’s own qualification and exclusion rules applied - the benefit most studies leave behind.
§174A expensing position
Your domestic research expensing position under the new §174A is mapped alongside the credit - deduction and credit, captured together and consistently.
Prior years & amendments
Open prior years, base-period amounts, and amended-return posture are handled from the same books-and-records trail, so history and current-year positions stay consistent.

How the two methods differ, and what the §280C(c) election does to the net number, is explained in calculation methods. The startup cash path lives in the §41(h) payroll offset, the state layer in state R&D credits, and the deduction side in §174A expensing.

Adversarial review

The platform argues with itself, so the IRS doesn’t have to

Before a study reaches human reviewers, it survives independent AI reviewers from different model families, and a system that would rather stop than guess.

The qualification engine is also regression-tested in CI against a golden set of §41 fact patterns, with a hard gate on over-claiming, so a release can’t quietly loosen what qualifies. If a claim is ever examined, Audit Protection means we prepare the response, the documentation, and the technical defense of the study, working alongside your tax preparer.

  1. 01

    Independent AI examiner

    A red-team agent - a different AI model family than the one that drafted the study - challenges qualification the way an IRS examiner would, hunting for weak components before an examiner can.

  2. 02

    Cross-family compliance QC

    A second, independent model family re-checks the statutory tests and the math. Independence is counted by model family, so the same brain never grades its own homework.

  3. 03

    Abstention gate

    When reviewers disagree or substantiation is thin, the platform abstains - no study auto-issues. Open questions route to people, in a workflow built around the AICPA standards for tax positions.

  4. 04

    Experts finalize

    R&D experts review qualification decisions, amounts, and narratives, and finalize every R&D credit study before it is issued. Approval is gated on complete §41 substantiation - the software will not let it through otherwise.

What you receive

A deliverable set built for three readers

Your leadership gets clarity, your preparer gets filing-ready forms, and, if it ever comes to it, an examiner gets organized, contemporaneous substantiation.

Issued to you

The study report

Credit summary plus technical narratives per business component, mapped to the four-part test.

Issued to you

A filing packet for your preparer

Every figure your preparer enters, keyed to the form line it goes on, with your state credits alongside.

Issued to you

Filing-ready forms

Form 6765 (Dec. 2024 revision, Sections A-G) that reconciles on its face, Form 8974 for the payroll offset, a pro-forma Form 3800, and the controlled-group statement where one applies.

Kept by your Ricerca team

The file behind it

QRE workpapers traced to payroll, GL and invoice sources, and an audit file organized the way an examiner will ask for it.

From the system it comes out of, to the page of the study it lands on

From the system it comes out of, to the page of the study it lands on
What you connect or send Where it lands in the study
Payroll register and HRIS rosterThe wage allocation grid - a qualified percentage and its recorded basis on every row - footing to the wage line of the QRE workpaper and Form 6765 Section F.
General ledger detailSupply and computer-rental categories in the QRE workpaper, each figure tied back to the account it came from.
Vendor and cloud invoicesThe supply, cloud, and computer-rental lines, with the invoice retained as the exhibit behind the figure.
Contract-research agreements and statements of workThe funded-research and rights-and-risk analysis, and the contract-research line capped at the statutory 65%.
Issue tracker and source-control metadata (never source code)The contemporaneous record behind each business component narrative, and the evidence rail a reviewer opens next to it.
Short technical sessions with your engineersThe four-part-test record for each business component, and the Section G business-component detail.
Entity and ownership structureThe §41(f) controlled-group determination and the allocation statement issued with the study.
Illustrative. Which systems apply depends on your facts, and nothing is pulled from a system you do not connect.
Security and confidentiality

Built like the tax data it holds is sensitive

Payroll files, general ledgers and engineering records are among the most sensitive data a company has. The platform treats them that way at every layer.

We don’t advertise certifications we don’t hold. What follows is what the system does: controls you can ask us to walk through, not badges on a wall. Both service lines run on the same controls.

Our security approach

Encrypted everywhere

Data is encrypted in transit and at rest, with integration tokens sealed under dedicated key encryption.

§7216 confidentiality, automated

Taxpayer-identifying data is automatically redacted before any AI processing - confidentiality enforced in code, not policy documents.

Enterprise AI routing

In production, AI calls route exclusively through enterprise Azure AI Foundry endpoints. Your data is never used to train public or third-party models.

Read-only, minimal connectors

Accounting and payroll connections are read-only; engineering connectors collect metadata only - never your source code.

Modern access control

Sign in with Microsoft 365 single sign-on, role-based access, and tenant isolation that keeps every organization’s data separate.

E-signed engagements

Engagement letters are signed electronically in the portal, so scope, terms, and authorization are on record before work begins.

Integrations

We meet your data where it lives.

Ricerca pulls wages, the general ledger, and engineering evidence from the tools you already use, so intake is near-effortless and every qualified dollar traces back to source. And you can always start from a secure spreadsheet, GL, or payroll export - no integration is ever required.

  • Live Connect today with a direct OAuth link
  • Rolling out Connector built - being enabled now
  • Planned On the roadmap

Accounting & ERP

QuickBooks Online connects directly today. The rest connect through our unified accounting connector - one secure, read-only link to your general ledger.

  • Live QuickBooks Online
  • Rolling out Xero
  • Rolling out NetSuite
  • Rolling out Sage Intacct
  • Rolling out Dynamics 365 Business Central
  • Rolling out FreshBooks

Payroll & HR

One secure connection reaches the major payroll and HRIS systems through one unified connector - these are the ones we see most.

  • Rolling out ADP
  • Rolling out Gusto
  • Rolling out Paychex
  • Rolling out Justworks
  • Rolling out Rippling
  • Rolling out TriNet
  • Rolling out Workday
  • Rolling out BambooHR

Engineering evidence

Contemporaneous proof of experimentation from the tools your engineers already use. Metadata only - commits, pull requests, and tickets. Never your source code.

  • Rolling out GitHub
  • Rolling out Jira
  • Planned GitLab
  • Planned Bitbucket
  • Planned Linear
  • Planned Azure DevOps

Don’t see your system? Tell us what you use - our connector layer reaches the major payroll, accounting, and HRIS platforms through one unified connector, and secure exports work today regardless.

All product names, logos, and brands are property of their respective owners, used for identification only; no endorsement is implied.

See the platform on your own numbers

Connect a system or upload an export, and we’ll show you what a fully substantiated study looks like: computed, challenged, and finalized by R&D experts.

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